Privacy Policy

Last updated: Jan 5, 2025

Introduction

Welcome to the Glossaurus. We respect your privacy and are committed to protecting your personal data. This privacy policy will inform you about how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.

1. Important Information and Who We Are

Purpose of this Privacy Policy

This privacy policy aims to give you information on how the Glossaurus collects and processes your personal data through your use of this website, including any data you may provide through this website when you sign up for our waitlist, contact us, or use our services.

Controller

The Glossaurus, including its subsidiaries and affiliates, is the controller and responsible for your personal data (collectively referred to as “we”, “us” or “our” in this privacy policy).

2. The Data We Collect About You

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

  • Identity Data: includes first name, last name, username or similar identifier.
  • Contact Data: includes email address.
  • Technical Data: includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.
  • Usage Data: includes information about how you use our website, products and services.
  • Marketing and Communications Data: includes your preferences in receiving marketing from us and your communication preferences.

3. How Is Your Personal Data Collected?

We use different methods to collect data from and about you including through:

  • Direct interactions: You may give us your Identity, Contact, and Marketing and Communications Data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:

    • Join our waitlist;
    • Contact us through our contact form;
    • Subscribe to our services or publications;
    • Request marketing to be sent to you.

  • Automated technologies or interactions: As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, server logs and other similar technologies. We may also receive Technical Data about you if you visit other websites employing our cookies.

We use cookies and similar technologies to enhance your experience on our website. For detailed information about the cookies we use and how you can manage them, please review our Cookie Policy.

4. How We Use Your Personal Data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

  • Where we need to perform the contract we are about to enter into or have entered into with you.
  • Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
  • Where we need to comply with a legal obligation.

5. Automated Decision-Making and Profiling

We use automated decision-making and profiling in certain aspects of our service to improve user experience, enhance our offerings, and ensure personalized interactions. These processes are based on algorithms and data analysis and may impact the services you receive.

How We Use Automated Decision-Making and Profiling

  • Personalization: We may use automated decision-making to personalize your experience on our website. This includes recommending content, products, or services based on your past interactions, preferences, and usage patterns.
  • Targeted Advertising: Automated profiling may be used to deliver targeted advertisements based on your interests and behavior. This helps us present relevant ads that align with your preferences.
  • Service Optimization: We use automated decision-making to optimize our services, such as improving website performance, identifying and resolving issues, and enhancing user engagement.
  • Fraud Detection: Profiling and automated decision-making are employed to detect and prevent fraudulent activities, ensuring the security of our platform and protecting user data.

Impact on Users

The use of automated decision-making and profiling may have the following effects:

  • Personalized content and recommendations tailored to your interests.
  • Targeted advertisements that are more relevant to your preferences.
  • Enhanced security measures to protect your account from fraudulent activities.
  • Improved overall user experience through optimized services.

User Rights

You have the right to object to automated decision-making and profiling in certain circumstances. If you wish to exercise this right or require human intervention, please contact us. Our team will review your request and take appropriate action

6. Disclosures of Your Personal Data

We may share your personal data with the parties set out below for the purposes set out in section 4 above.

  • Internal Third Parties: Other companies in our group acting as joint controllers or processors and who are based in New Zealand and provide IT and system administration services and undertake leadership reporting.
  • External Third Parties: Service providers acting as processors based in New Zealand who provide IT and system administration services.
  • Professional advisers acting as processors or joint controllers including lawyers, bankers, auditors and insurers based in New Zealand who provide consultancy, banking, legal, insurance and accounting services.
  • Regulators and other authorities acting as processors or joint controllers based in New Zealand who require reporting of processing activities in certain circumstances.

7. Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We may transfer your personal data to countries outside of your home country. Whenever we transfer your personal data internationally, we ensure a similar degree of protection is afforded to it by implementing safeguards such as:

  • Transferring to countries that have been deemed to provide an adequate level of protection for personal data.
  • Using specific contracts approved by the relevant authority which give personal data the same protection it has in your home country.

8. Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

9. Your Legal Rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data. These include the right to:

  • Request access to your personal data.
  • Request correction of your personal data.
  • Request erasure of your personal data.
  • Object to processing of your personal data.
  • Request restriction of processing your personal data.
  • Request transfer of your personal data.
  • Withdraw consent at any time where we are relying on consent to process your personal data.

If you wish to exercise any of the rights set out above, please contact us.

10. Changes to This Privacy Policy

We keep our privacy policy under regular review. This version was last updated on Jan 5, 2025. Historic versions can be obtained by contacting us.

11. Contact Details

If you have any questions about this privacy policy or our privacy practices, please contact us.